Amended Annual Reports -
This functionality will enable the Division of Corporations' customers to make corrections to previously filed reports. This capability is important for maintaining accurate and up-to-date information on companies that are incorporated in Delaware. The full production implementation is targeted for an April rollout, dependent upon the schedule for changes to the Delaware Corporate Information System application.
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Delaware State Police CAD System-
The Computer Aided Dispatch (CAD) project is intended to upgrade seven of nine PSAP's systems from an old AS-400 based system to a local client/server based system at each PSAP using agreed-upon standards for dispatchers. Kent County Fire was the last organization to "go live". The project team continues to finalize the remaining task of interfacing to DELJIS.
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DMV Credit Card Project -
Delaware Division of Motor Vehicles will be implementing a "payment by credit card" project for vehicle registrations at their Kent County facility on April 7, 2006. Over the next three months, all state DMV facilities will be accepting credit card payments for all transactions.
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ePay-
ePay is PeopleSoft delivered functionality that allows employees to view their pay advices online, thus eliminating the need for printing, mailing, and picking up paper advices every pay cycle. ePay went live for 25 organizations in April. The rollout continues with more State organizations requesting to stop printing pay advices. The statewide rollout was completed on August 31, 2009. The 9/11/09 pay cycle will be the first one with 100% savings for not printing pay advices.
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eRecruitment-
Based on the results of the analysis and demos, was recommended by the ERP Executive Sponsors to not continue with the implementation of the PeopleSoft eRecruit application at this time; but, instead, to publish an RFP. The process for locating a solution will begin with the DTI business case.
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Green IT Awareness Campaign- DTI has continued efforts to aid the Green Delaware State Government with the creation of two public facing websites (http://green.delaware.gov and http://dti.delaware.gov/greenit). Other efforts include increasing awareness among State employees regarding the need to conserve resources and the launching of a single-stream recycling program at the DTI William Penn Building. From a National Governors Association (NGA) Grant focused on energy conservation; 224 energy saving power strips were purchased and deployed to 12 State Buildings, 75 motion sensor light switches were purchased and will be installed in select State Buildings by Facilities Management, 288 used/unwanted cell phones were collected for the Verizon Hopeline Program, and an opt-out program for USPS mail (catalogs/junk mail) was initiated where 1,350 opt-out requests were made.
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Motor Carrier Safety Improvement Act (MCSIA)-
Phase 2 of the MCSIA project will be coming to a close this month with the implementation of an automated tracking system for DUIs and Revocations for the Driver Improvement Section of the Department of Motor Vehicles. This is the last functionality to be completed as part of the federal regulations to ensure sanctions for required actions against CDL drivers are taken in a timely manner, as well as provide history tracking and automated generation for necessary notifications to the drivers.
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New Data Center Facility -
Design is proceeding into detailed design; the architect has provided us with ROM estimates for the facility cost. Preparations are underway to initiate the infrastructure phase of the program. Approaches to migration of the current data center, as well as Disaster Recovery/Business Continuity agreements with other government and educational institutions are being examined.
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Pension Upgrade PS8.8 Upgrade to PeopleSoft v8.8 was successfully completed in January, on schedule and within budget. Implementation of the ePay module (online pay advices) is underway and expected to be completed by late summer 2004.
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PHRST Upgrade PS8.8 -
On April 18, 2004, the current PeopleSoft version (7.51) was upgraded to the web-based version (8.8); allowing web-based processing for all Human Resource, Benefits and Payroll information for state employees. The project was implemented on schedule and under budget. Fact Sheet
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Program Management Office (PMO) Process Revision and Training -
The second session of the Basic Course was conducted outside of DTI to a class of 26 students comprised of a number of state organizations. An external Intermediate Course will be scheduled in the future for those who have completed the Basic Course.
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Quality Center Implementation -
The Application Delivery team in now using Quality Center for the Elections eSignature Project, GAAP reporting enhancements, Service Center upgrade, and Voice Portal upgrade to Prophecy 8. Initial metrics will be presented during Quality Month in October.
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Request Management Automation (Peregrine Upgrade) -
The Peregrine application has provided DTI with many opportunities to streamline and automate processes, leverage shared data, decrease cycle time and implement best practices. This project continues the effort by using Peregrine to automate the processing of mainframe and client/server security access request forms. Extensive efforts are underway to train state Information Security Officers (ISOs) in the use of the automated system. The majority of the ISOs will be trained by the end of June 2007. Due to changes in the ISO roster and schedule contention, additional training sessions are planned for July. After the July training sessions, the use of paper ISF 20, 25, 30, 35, 40, and 92 forms will be discontinued. Additional enhancements and automation activities will follow.
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Server Infrastructure Cleanup Program -
The legacy development and Intranet sites have been successfully migrated. Legacy infrastructure has been sunsetted and the new environment has been running successfully.
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Statewide Financials Reengineering -
Part of the State's 5-year ERP Plan calls for the implementation of PeopleSoft Financials. This system would replace several legacy systems that are not aging well! In preparation for the implementation of industry best practices, the state will reengineer many of its existing business processes. The vendor, Maximus, started officially on September 6, 2007 with a 30-day PHRST integration analysis.
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Technology Investment Management System (TIMS)-
This system is currently in production. As with many applications that replace legacy systems, the adjustment is more difficult for end-users due to the change. The project team is working with each end-user on a case by case basis to facilitate the transition.
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Time and Labor-
The ERP Executive Sponsors decided to merge this project into the PeopleSoft Financials and PHRST Upgrade project. As identified in the Business Case Summary, Time & Labor (T&L) will be upgraded to v8.9 for all organizations where it is already implemented. For all other organizations, T&L may be implemented in a "big bang" approach with Financials and the PHRST Upgrade during the first quarter of 2009. The "big bang" approach will depend upon the readiness of the organizations, as the state attempts to align their business processes with the delivered functionality of the software.
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Transparent LAN Service (TLS) -
The TLS project will bring a high-speed fiber-based data service to the State of Delaware, offering greater bandwidth capacity than the current network. DTI, teaming with Verizon, will be replacing the current T1 service to State Organizations with TLS. DTI Telecommunications Team is leading this effort, with help from Major Projects, for project oversight and communication development. TLS is scheduled to be up and running in all Delaware School District Offices in early August 2005 and all the high schools by early October 2005. A statewide implementation is scheduled to be completed in summer 2006.
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VoiceXML Transition -
The Application Delivery Team successfully upgraded and re-implemented all our legacy VXML applications in November 2008. The upgrade not only took the VXML code up to the latest v2.1, but also to the Prophecy 8 platform on Voxeo, which is the most currently supported hosting platform of our vendor. Along with this VXML upgrade, the WebSphere VXML application code was also upgraded from WAS 5.0 to WAS 6.1. All voice applications linked to the state voice portal and the credit card fulfillment line were converted. The state organizations involved in this effort were Division of Revenue (DOR), Elections, Treasurer's Office, and Department of Natural Resources and Environmental Control (DNREC).
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Web-based Voter Registration -
This project answers the age-old question "how do I register to vote?" by making the function as easy as logging onto delaware.gov and clicking on that question. We are in "soft-launch" right now. The application creates a partial voter registration form to be signed and mailed to the county Elections Office. The forms are then scanned and the registration process is completed. This project will officially be implemented in early April 2006.
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