There are a variety of electronic (or online) meeting applications (WebEx, GoToMeeting, ZOOM, etc.). Regardless of which application you choose, remember that not everyone has experience in participating in meetings online.
Here are some best practices to help ensure a successful electronic meeting.
Start and End on Time
Have an Agenda
Know what needs to be done.
Always Identify Yourself
And keep comments brief.
Use a Headset
Sound quality, volume and tone of voice matter.
Let There Be Light
A bright light source (e.g., lamp or, during daylight hours, a window) should face you.
Consider The View
Declutter your background, or change the camera angle so the background doesn’t distract others.
Banish audible distractions such as pets and kids whenever possible. Also, turn off your TV and radio, and silence your cell phone.
Mute the Microphone
When you are not speaking.
Dress for Success
Look like you mean business!
Make Eye Contact
Look directly at your device’s camera when you speak.
Pause Before Speaking
Just in case there is lag. Remember to unmute yourself!
Be Quiet and Still
Avoid side conversations. multitasking, or noise-generating activities (shuffling papers, keyboarding).
Make Your Strongest Connection
Ask others sharing your Internet connection not to engage in bandwidth intensive activities (streaming video, gaming) during your meeting.
Related Topics: best practices, electronic, meetings